A list records promises; it does not choose
A good app helps you remember. It does not decide which commitment to renegotiate, whom to turn down or what to give up for an important task. When everything remains compulsory, moving tasks becomes a job of its own.
Review yesterday as it happened
What did you actually do? Which actions were planned and which arrived through a message or request? Look at the real sequence rather than judging yourself by the number of checked boxes.
Consider the cost of availability
If you always reply immediately, people begin to expect it. A change requires agreements: who needs a quick reply, under what circumstances and what happens the rest of the time? Turning off the phone may not be enough.
Choose one change
Protect time for one task, reduce another commitment or change the rule for accepting requests. Test it in an ordinary week. If it does not hold, investigate why instead of adding another planning system.
Bring a concrete week to the conversation
A specific week and a task repeatedly postponed provide more useful material than a general wish to be productive. We can define a decision and the signs that it is working.